Here are some common questions that we hear from our government partners.
What's the difference between Vendor Registry and an ERP?
ERP (Enterprise Resource Planning) solutions are vital for helping manage the Core Software Requirements of a government agency. Some ERP solutions also offer additional functionality such as web portals for taking in Utility Payments, Permitting and Business License Payments, Employee Self-Serve and Vendor Self-Serve. In many instances, an ERP Vendor Self-Serve focuses on existing Account Payable Vendors.
Vendor Registry provides a toolkit to augment your Core Software at no charge to your agency or your vendors. Its toolkit includes URLs for your website to allow vendors to self-register to be added to your bidder/notifications list, along with a tool to assist you in posting your Request for Proposals and Request for Quotes. When a vendor registers with you using Vendor Registry and you post a bid or request for quote that matches the vendor’s goods and services, a notification may be sent to alert those vendors of an opportunity to do business with you.
Accounts Payable core software may then be used to track vendor Purchase Orders and Payables for vendors who have been selected by your agency. Using Vendor Registry’s Vendor Management software together with your accounting software together allows you to not only provide transaction visibility to vendors, but also manage vendor information of those who wish to do business with you. Also, by using Vendor Registry to post bids and request for quotes, you can keep your website up-to-date as expired bids are automatically updated when your deadline arrives.
Can I use Vendor Registry with my accounting software?
Yes! Accounts Payable core software offers features primarily to vendors who have already been selected by the agency. Agencies using both Accounts Payable core software AND Vendor Registry can post a Vendor Self-Serve link provided by their ERP software on their Finance/Accounts Payable web page so existing vendors may view invoice and check history, and Purchasing can post Vendor Registry’s Bid Posting and Registration links on its Purchasing web page. This allows each agency to accommodate not only current vendors signing on to see if an invoice was received, or if a check was issued, but also new vendors who wish to do business with them. Also, by using Vendor Registry to post bids and request for quotes, your website will always be up-to-date as expired bids are automatically updated when your deadline arrives.
Why would I need Vendor Registry if I have an accounting system in place?
Many accounting software offerings focus more on vendors you have currently awarded. Adding a toolkit like Vendor Registry augments your core accounting software, thus bringing competition, lower pricing and transparency to your vendors and constituents.
Interesting in learning more about what Vendor Registry can do?
We’ve answered some commonly asked questions from our vendor community.
Does it cost money for me to register with you?
It’s important to note that Vendor Registry does offer subscription services for vendors. These subscriptions services are completely voluntary and include automatic registration with hundreds of local governments as well as lead notification services.
How many governments use Vendor Registry's vendor management system?
During the registration process, my PIN was not delivered to my email inbox. What do I do?
- Check your spam/junk folder—sometimes companies have a robust spam filter, and the email automatically goes to spam. Check those folders for your PIN number. The subject line of the PIN email is “Verification Needed.”
- Talk with your IT team—if you are unable to find the “Verification Needed” email in spam, please “whitelist” vendorregistry.com. You may need to make this request through your IT department depending on your company’s security filters. Whitelisting vendorregistry.com should automatically release the email. Once you receive your PIN, you will not miss an email from government purchasing agents using Vendor Registry.
- Contact Vendor Registry support—our support team is standing by and ready to assist you with any PIN issues. Contact us any time via phone at (844) 802-9202 and/or email at firstname.lastname@example.org.
Where do I go to find bids?
Bids can be found on local government websites and in local newspapers. Vendor Registry-partnering governments post bids on their websites via a link or button titled “Open Solicitations.” The placement of this link on a government’s website is at each agency’s discretion.
To get leads that match your products and services sent to your inbox, you can subscribe to Vendor Registry’s Lead Notification service, and we’ll do the work for you. We monitor over 27,000 government agencies and send relevant bids to you.
What are the differences between Vendor Registry’s Registration and Lead Notification packages?
Vendor Registry offers two subscription services.
The Registration package includes:
- Instant vendor registration
- The purchasing person or department’s contact information
- Direct sell visibility
- Registration information in one place
- Instant registration with local governments as they join the Vendor Registry network
The Lead Notification package includes:
- Everything in the Registration package
- Bid notifications that match your products and services sent directly to your inbox
- Access to your Lead Center, a fully functioning lead management tool where you can review, save, delete and track bids you’ve responded to
- The ability to filter your closed bids as far back as 18 months to locate annual contracts or to view historical data
Does Vendor Registry offer discounts if my company services more than one state?
Yes. Vendor Registry offers a volume discount structure. So, the more states you subscribe to, the steeper the discount we offer.
I'm confused about how to use Vendor Registry. Who can I speak with?
If you’re ever confused about how to use Vendor Registry, please contact us at (844) 802-9202 or submit a support ticket and we’ll get back to you as soon as possible.
How do I know if I'm registered with a certain government?
To view a list of the local governments you are registered with using Vendor Registry, log into your Vendor Registry account and click on the “Registrations” tab found across the top of your screen. A list of the local governments will appear. You may sort this list by local government name, county, state, date of registration or registration expiration date.
How do I register with more Vendor Registry governments?
Step 1: Click the vendor registration link on the local government website. This link is often found under the Purchasing or Finance Department page.
Step 2: When following the link, you come to a page that looks similar to the picture below. Click the “Log in to your account” link found in the second sentence. This will log you intoyour existing Vendor Registry Profile.
Step 3: You’ll be asked to confirm that all your business information is still correct. This is also a good opportunity to make any needed updates.
Once you have confirmed your information is correct, your registration with that partnering government is complete. It’s that easy!